Mashamshire Tennis Club
Health & Safety Policy
General Policy Statement
Mashamshire Tennis Club is committed to ensuring the Health and Safety of its members
including visitors and guests whilst on the Club’s courts on Masham Recreation Ground and
expects all officers and volunteers to share this commitment.
All our members have a responsibility to inform either the Health & Safety Officer, or a
member of the club’s committee in the case of accidents whilst undertaking any tasks whilst
on Club premises. To do this the Club’s Committee will:
* Discuss Health & Safety at every Committee meeting.
* Appoint a Health & Safety officer .
* Ensure the Club’s environment is safe and free from reasonable risk.
* Ensure safe entry and exit to our courts and tennis hut, including appropriate signage
* Provide appropriate First Aid facilities.
* Provide appropriate safety equipment/kit to enable officers and volunteers to carry
out their work.
* Maintain a safe court environment for all members, their visitors, officers and
* Minimise the occurrence of accidents and incidents by carrying out risk assessments
to assess and deal with all areas of our operations.
Overall and final responsibility for Health and Safety in respect of the Club is vested in the
Club’s Committee. Day-to-day responsibility for ensuring that this policy is put into practice
is delegated to the Members, Visitors and Coaches who need to take reasonable care of
their own health and safety while on the Club premises.
If at any time there are any health or safety concerns or risks they should be immediately
reported, to a member of the Club’s Committee (contact details are displayed on the tennis
hut and club website). A First Aid box is available, stored securely in the tennis hut. The
contents will be subject to regular checks.
The Club recognises its obligation to its members and visitors to manage the health and
safety risks arising from its various activities and events. If the matter giving concern
appears to be more serious in nature or is an emergency, then please contact the
appropriate emergency service or services immediately.
Accident and Incident Reporting
All details of accidents (and incidents) should be recorded i.e. How, where, why and who
and also details of any first aid given. On no account should any form of oral medication be
given unless done so by the injured party themselves. Details should be entered into the
“Accident Book” (stored in the tennis hut) and subsequently reported to a member of the
Club’s Committee as soon as is reasonably possible.
Health and Safety on the Court
The Club also ensures that its sports facilities i.e. court surfaces and surrounds are safe and
properly maintained to the correct standards.
* The Club’s grounds will be kept free from potholes and trip hazards.
* Fencing will be maintained in a secure condition.
* Fencing will meet Local Authority requirements.
* Damaged or unstable ground surfaces will be fenced off.
* Periodic assessments will be carried out regarding the safety of different playing and
pedestrian access surfaces during different weather conditions.
* Members will ensure the court is securely locked after use.
* Hazardous substances, such as cleaning materials, paints, weed killers and fertilisers
will not be stored at the club and will only be used by persons familiar with their
* First aid box to be available (stored securely) in the tennis hut.
* A member of the club committee will lead on and be responsible for ‘maintenance’ to
identify report and address any maintenance issues. This member will report back at
each meeting and give an annual report at the AGM.
Risk Assessment Policy
It is the responsibility of all Members, Visitors and Coaches using the club’s facilities to
conduct their own risk assessment prior to use of the facilities. If any concerns are identified
as a result of this appropriate remedial action must be taken to remove the concern, or to
reduce it to an acceptable level. In the event of the latter, the matter must then be reported
to a member of the club’s committee without delay.
Additionally, as part of it’s annual LTA Registration Mashamshire Tennis Club will carry out a
full annual risk assessment of the facility with a view to highlighting potential hazards and
taking the appropriate action wherever necessary to ensure a safe and enjoyable
environment. A member of the Club’s Committee will become responsible for risk
assessments and reporting to this Committee on such issues. However all committee
members, club members and visitors are also responsible for day to day Health and Safety
and must report any issues to a member of the Club’s Committee.
Risk Assessments must include the following issues:
* Is the area and surroundings safe and free from obstacles?
* Is the area fit and appropriate for activity?
* Is the equipment fit and sound for activity and suitable for age group/ability?
* Are members appropriately attired for the activity?
* Can emergency vehicles access facilities?
* Do volunteers coaches and members have access to information relating to health